An Easy Navigation and Secure Information Flow

Swisslos Information Management System

In it’s business, Swisslos must meet various ISO standards. As these are subject to constant updating, it is of great importance that the correct documents are available to all employees at all times and are easy to find.

Due to ongoing updates, an enormous flood of documents arose, which was confusing and difficult to control.

After an analysis of the initial situation, Swisslos chose to implement innobit AG’s tried and tested approach to implement SharePoint.

Through the use of SharePoint, the maintenance costs could be significantly reduced, and the communication or the information delivery for the employees is now flowing. The time loss, which resulted in the search for up-to-date information, was minimized.

In addition to a user-friendly handling, which also resulted in an appealing visualization of the content, great importance was attached to implementing a solution which can also be used in the future. With this SharePoint “out-of-the-box” solution, this wish was taken into account and the conversion to future SharePoint versions is no longer a hurdle.

Initial Situation

Incomprehensible document storage, high maintenance costs of the existing infrastructure, as well as inadequate information flow

Solution

SharePoint with Nintex-based approval and reminder workflows, PageLayouts including ContentTypes, ManagedmetadataStore, and PDF printing components.

Swisslos, an interregional Lottery – founded in 1937 – is a cooperative and has 208 employees. Swisslos pays more than 600 million Swiss Francs per year to successful lottery winners, but also 354 million Swiss Francs to the cantonal lottery and sports funds (Swisslos Funds). Swisslos’s profit is fully beneficial to the community. Already 5 million Swiss Francs have so far been invested in projects in the areas of culture, sport, environment and social issues. Swisslos is thus the most important cultural and sporting organization in Switzerland.

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