Intranet & Collaboration
In practice, the intranet - or rather the digital workplace - is often a combination of intranet (communication) and teamwork (collaboration) and therefore has many connecting elements. It is the individual integration of all processes, employees, tools, apps, data and security involved in the company. Thanks to an intranet, you can publish news and information, introduce departments, teams and people, provide official documents and templates, describe work processes and much more. The collaboration area enables members of a working group or project team to work together on results, plan an event, process relevant information together, track the status of work at any time from anywhere and spontaneously exchange ideas. In practice, Microsoft technologies are very often used for the implementation of collaboration and intranet. The appropriate platform for this is Office 365. The two areas can be linked in a complementary way using various common elements and, with the connection to company-specific peripheral systems, they can be expanded into a complete digital workplace. We support you with our experts from the initial consultation, through workshops, to the development of a concept and successful implementation in your company.
Your benefits with a collaboration tool like Microsoft Teams
Location-independent working
Globalization is creating ever greater physical distances between employees, who often work together from different countries and even from other continents. In the past 1.5 years, the disruptions caused by the pandemic have also led to many employees working from home and no longer coming together at the workplace. This has made conferencing tools, especially Microsoft Teams, with its maximum functionality, essential for productive working. Microsoft Teams will continue to be essential in the future, as companies and employees have recognized the lasting benefits of flexible work planning.
Independent of time
Due to different time zones and flexible working time models, employees need a workplace that they can adapt flexibly to their needs. Microsoft Teams offers them the perfect platform for collaborating on documents, integrating external materials and moving all relevant processes into the digital space.
Time and cost reduction
"Time is money - and vice versa" Everyone knows this saying and it has rarely been as important as in today's constantly accelerating business world. By holding meetings via Microsoft Teams, companies and employees can save an incredible amount of time by avoiding costly business trips and commutes. This is particularly beneficial for family life and personal well-being, but also increases productivity and often even reduces working hours.
Ecological footprint
By avoiding business trips or commuting, the ecological footprint is automatically reduced. Air travel in particular has proven to be a real climate killer, especially when it is done over short distances, as is the case with business trips. By eliminating thousands or even millions of employees, this has a significant impact on our carbon footprint and saves many tons of CO2 every minute.
Documentation and recording
Sometimes it can happen that employees miss an important meeting due to illness or other events. The recording function is perfect for this, as important meetings are also available retrospectively.
Recruitment Management
The HR department also benefits from the use of Microsoft Teams in application processes. Participants can first be checked for their suitability in a virtual meeting before being hired. This means that less suitable applicants can be screened out and, in turn, disappointing but time-consuming appointments with potential employers can be avoided.
"Coming together is a beginning, staying together is progress, working together is success"
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Inclusion and greater employee commitment
An intranet is generally used to inform employees about internal company processes, but above all to promote communication with each other. By involving employees more in company processes and decisions, their motivation and commitment to the company increases significantly.
Efficient information management
Sharing knowledge and guidelines helps employees to feel emotionally connected to the vision of your company and at the same time to use a common set of rules that communicate values and guidelines.
Documenting your own company history can also be helpful. New employees can use the intranet to gain an insight into the company's history and understand why certain structures or procedures are in place.
Systems such as document management, content management, chatbot and social intranet help you to achieve this. Employees can use these platforms to quickly search and answer questions about procedures or certain working methods themselves at any time.
Feedback and improvement culture
By giving employees the opportunity to openly exchange ideas in forums or provide feedback on company decisions and processes, a culture of improvement is put into practice. This helps the company and its employees to constantly improve and resolve any problems quickly.
Advantages in the onboarding process
When new employees are hired by a company, they need to be informed about a variety of processes and structures in order to quickly familiarize themselves with company procedures. A standardized procedure can be used via an intranet to make this possible. Furthermore, new employees can introduce themselves here and are thus quickly accepted into the company community. A mentor model can also help here, especially at the beginning, so that a contact person is always available to answer questions.
Your contact person
Contact Hanspeter Lorenz, Sales & Account Management, directly
